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Chadron School Board Agenda Dec 12, 2022

Chadron Public Schools Board of Education 

Regular Board Meeting Dec 12, 2022 5:30 PM

Notified BOE Member Absences:  Tye and Melissa

The Board at the meeting may rearrange the order of the agenda.

1.  ROUTINE MATTERS:

a.  Welcome and Recognition of Visitors-

b.  Meeting Called to Order – A complete copy of the Nebraska Open Meetings Act is posted on the west wall and in the BOE Documents folder. 

c.  Pledge of Allegiance

d. Determine if a Quorum is Present

e. Motion to Declare the Meeting Properly Publicized and Open to the Public.

f.  Approval of the Agenda for the December 12, 2022, Regular Board Meeting.

g.  Approval of the Minutes from the Board Meetings for November 14, 2022

“Celebrate to Elevate”

h. Awards and/or Honors- 

  • Congratulations to Loni Watson for being named High School Counselor of the Year by the Nebraska State College System!
  • Chadron High School was the Division II Runner Up at the 2022 CSC Scholastic Day Contest.
    • 1st Place Individuals – Billy Hy (Algebra I), Caden Galbraith (Wildlife Ecology & Management), Forest Parks (World History), Josie Downing (Human Development & Relationships) and Trey Williamson (Business Mathematics).
    • 15 other students finished in the top 5 of their tests.

i. High Fives-

  • Crawford Schools for allowing us to borrow a bus.
  • CMS Student Council for organizing our annual Caring for Sharing Food Drive. The donation will be made to the NCAP food pantry in Chadron.
  • CMS Hope Squad for their participation in the Chadron Parade of Lights!
  • CMS ASP for hosting the Winter Family Fun Night on December 5th
  • Mrs. Dubs, Dana Tewahade, Mrs. Watson, Mrs. Cattnach, Mrs. Riggs, and Terri Haynes for administering the BiMAS self-report assessment to 7th and 8th-grade students.
  • 5th and 6th-grade teachers for filling out BiMAS student reports
  • Mrs. Waugh, Mrs. Anderson, Mrs. Rojas, Mrs. Traphagan, and Mr. Thies for organizing OneBook, One School, which will take place on December 19th-21st.
  • Mrs. Cogdill and Mrs. McLain for proctoring the AIMSWeb Winter Reading Benchmark assessment to 5th-grade students on November 30th.
  • To the Dawes County Courthouse for extending an invitation to decorate the Christmas tree on the main floor of the Courthouse.  Our children enjoyed making the ornaments and walking down to the Courthouse on such a beautiful day.
  • Lorna Eliason, Chaona Radtke, and the entire Just For Kids afterschool staff have done a tremendous job this year. We recently had our self-assessment of the program and are so pleased to serve so many families.
  • To Mrs. Schrader for coordinating our Kindergarten Concert which will be held December 20, 2022, at the High School Auditorium.
  • To the staff members who contributed to the Shop with a Cop donation; we had so many staff members participate and support this great program.
  • To Mrs. Hastings, Mrs. McLain, Mrs. Ritterbush, Miss Radtke, and Mrs. Cogdill for administering our Acadience testing to our students.  We are beginning to look at the data and make adjustments to instruction in order to better support our students.
  • To Mrs. Schrader for all of her work on organizing, producing, and preparing for the 3rd and 4th-grade music concert on Nov. 15th. 
  • To our 3rd grade team and parents for organizing and holding the 24th Annual Thanksgiving Tea on Nov. 17th. 
  • To Mrs. Cattnach and the counseling department for organizing and following up on the BIMAS screener. 
  • To the classroom teachers for filling out the BIMAS screener on every 3rd and 4th-grade student.
  • Congratulations to the One Acts for completing a successful season. They recently finished 4th at a very competitive district contest.

j. Recognition of the Public Requesting to Comment on Specific Agenda Items

2. BUSINESS TRANSACTIONS:

a. Treasurer’s Report – Submitted by Sara Taylor, Business Manager

b. Approval of Bills and Claims – General Fund, Depreciation Fund, Lunch Fund, Cooperative Fund, and Special Building Fund

c. Approval of Bills and Claims – Student Activity Fund and Student Fee Fund

3. UNFINISHED BUSINESS:

4.   NEW BUSINESS:

  1. Discuss, consider, and take all necessary action on BOE members attending Conferences/Meetings/Trainings-Goals 1-2.  
  2. Discuss, consider, and take all necessary action in regard to the request from the Wanderlust Cardinals. Goals 1-2
  3. Discuss, consider, and take all necessary actions in regard to the gym video board.
  4. Discuss, consider, and take all necessary action on the following policies-Goals 1-2:
    1. Delete
  5.  5131 (redundant)
  1. Third Reading
    1. 5131.1
    2. 5131.2
    3. 5131.4
    4. 5131.8
  2. Reviewed
    1. 5131.6

5. PERSONNEL:

  1. Discuss, consider, and take all necessary action in regard to Superintendent Evaluation.  Please fill out the evaluation form prior to the December BOE meeting. -Goals 1-2
  2. Discuss, consider, and take all necessary action in regard to Barb Waugh’s resignation.  Goals 1-2
  3. Discuss, consider, and take all necessary action on Personnel issues.

6.  STUDENT PERFORMANCE AND PROGRAM REPORTS:

a. Administrator Reports Including Building Principals, Technology Director, Curriculum Director, SRO, and Maintenance Supervisor (Review Enrollment) b. Board Committee Reports – If any activity has occurred; Finance Committee (2nd Monday @ Noon); American Civics/Curriculum Committee (3rd Monday @ Noon); Policy Committee (3rd Monday @ 7 AM) Building & Grounds Committee ($7.435+ Million in Projects to do) (1st Monday at 11:00am); Personnel Committee (3rd Wednesday  @ Noon); Safety Committee; Legislative Committee and Foundation Committee (3rd Wednesday at 7 AM)

7. SUPERINTENDENT’S REPORT AND BOARD-SUPERINTENDENT DISCUSSION:

Superintendent will hand out the Superintendent evaluation tool to be completed before the December meeting.

NRCSA Legislative Conference

STANCE Meetings

Trustee for Chadron Community Hospital

Panel on  Mental Health State Conference

Negotiations

ii. Finances

Federal Audit Submission, G5 Update, $5000 mini-grant, GEERS money, Juvenile Justice Community Plan, Perkins, EASIE, ESSERS, Cardinal Facility Fund

iii. Engage policy partners & stakeholders in the development of policies, regulations, and practices. Juvenile Justice Community Plan

Trustee for Chadron Community Hospital

Panel on  Mental Health State Conference

Legislative 

iv. Teaching, Learning, & Serving 

After School Program

b.  College & Career Ready & Civic

i. Curriculum development and alignment to Content Standards

2022 ACT Results, Data, ASVAB, NWEA

ii. Integration of Career Readiness Standards into all content areas

iii. Systemic and collaborative curriculum review

Health Standard Meeting with Patrons

Content standards alignment

iv. Partnerships for the expanded learning opportunity

Juvenile Justice Community Plan

v.   Career awareness, exploration, and preparation instruction

c. Assessment

i.  Process to ensure reliable, valid, and appropriate assessments

Educlimber

ii. Utilizing a balanced assessment system

Educlimber

iii. Sharing assessments in a timely manner

Educlimber, Acadience, BIMAS

iv. Establishing and sharing grading policies and standards

v. Utilizing perceptual data

Educlimber, Acadience, After School Program

d. Educator Effectiveness

i. Measuring and addressing teacher engagement.

School and classroom walk-throughs. Google Classroom and Google Drive training

ii. Utilizing a research-based instructional model aligned to the NE Teacher Principal Performance Framework (NTPPF) 

Danielson

Teacher Evaluations complete and classified are complete too.

iii. Utilizing a formal staff evaluation process aligned to the NE Evaluation Model for Teachers and Principals.

Admin Team Evaluations

Classified Evaluations

iv. Developing a Professional Learning plan to support continuous improvement

COVID Response Update

v. Technology to support teaching and learning, Success, Access, & Support.

1:1 Technology

e. Positive Partnerships, Relationships, and Success

i. Partnerships w/community groups & support services

Partner with PPHD to closely monitor and investigate CoVId cases. Mental Health Team meets regularly to review students’ services and discuss individual student referrals

Bimonthly STANCE Meetings

NASB Monthly Update

Radio Talks

ESU 13 Administrator Monthly Meeting 

Pandemic Plan

School Safety  

Quarterly Safety Committee Meeting

ALICAP Safety Visit

AWARE MH LEA & District Team Monthly Meetings

State/LEA Advisory Meeting

Interim Trustee for Chadron Community Hospital

ii. Strategies for family attendance & participation

Superintendent Blog.

iii. Expectations for safe, clean, and healthy schools

Review and monitor the CoVid disinfection plan.

iv. Measuring and addressing student engagement

Weekly classroom and building visits

v. Strategies to support all students in monitoring and managing Learning

Juvenile Justice Community Plan

f. Transitions

i.  Process to support on-time grade completion

1:30 outs

Kindergarten Roundup

School Visits and Tours.

School Improvement

ii. Process for addressing the needs of highly mobile students

Transition, Indian Education, Juvenile Justice

iii. Process to identify and support students at risk of dropping out

Acellus

iv. Processes to ensure the preparedness of incoming students

Orientation and Technology Boot Camp

v. Strategies to support the transition from Primary, to Intermediate, to Middle School, to High

vi. School, and post-high school opportunities

g. Educational Opportunities & Access

i.  Before or after-school opportunities

Monitor 21st Century grant that subsidizes the after-school program.

Title VI Indian Education Parent Meeting

ii. Supplementing in-person classroom instruction with digital learning opportunities.

Acellus, IXL, and I-Ready

iii. Processes relating to a Target Improvement Plan (TIP)

v. Aligning educational opportunities to the needs of all students

Acellus online learning, IXL, and Imagine Learning

vi. Evaluating new educational programs

h.  Thank Yous-

8.   BOARD MEMBER ROUNDTABLE DISCUSSION (Non-Action)

  1. Something the BOE did tonight for student learning Goals 1-2

9.  ADVANCE PLANNING (GOAL 3):

a. American Civics/Curriculum Committee – January 16, 22, 2023 @ Noon

b. Policy Committee Meeting – January 16, 2023, @ 7 AM   

c. Building & Grounds Committee Meeting – January 3, 2023, @ 11 am 

d. Personnel Meeting – January 9, 2023, at Noon

e. Finance Committee Meeting – January 9, 2023, at 11 am

f.  Regular Board Meeting– January 9, 2023, at 5:30 PM

g. Legislative Committee-

h. Foundation – December 14, 2022, at 7 AM

10.  PUBLIC COMMENT TIME FOR ITEMS NOT ON THE AGENDA (No Personnel Items)

11.   VOTE TO EXCUSE ANY ABSENT BOARD MEMBER(S): 

12. ADJOURNMENT:

a.   Motion for Adjournment

FOOTNOTE – The board of education may go into closed session by an affirmative vote of a majority of its voting members if a closed session is clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.

NOTICE: Except for an emergency, this agenda shall not be altered later than twenty-four hours before the scheduled commencement of the meeting.