Chadron School Board Agenda Nov 14, 2022

Chadron Public Schools Board of Education 

Regular Board Meeting Nov 14, 2022 – 5:30 PM

Notified BOE Member Absences:  

The Board at the meeting may rearrange the order of the agenda.

1.  ROUTINE MATTERS:

a.  Welcome and Recognition of Visitors-

b.  Meeting Called to Order – A complete copy of the Nebraska Open Meetings Act is posted on the west wall and in the BOE Documents folder. 

c.  Pledge of Allegiance

d. Determine if a Quorum is Present

e. Motion to Declare the Meeting Properly Publicized and Open to the Public.

f.  Approval of the Agenda for the November 14, 2022 Regular Board Meeting.

g.  Approval of the Minutes from the Board Meetings for October 10, 2022

“Celebrate to Elevate”

h. Awards and/or Honors- 

  • FFA Ag Mechanics Placing Top 4 in Nation.

i. High Fives-

  • To all of the teachers and families that attended and supported our Parent/Teacher Conferences – this year we were able to offer choices to families as to how they wanted to meet (in person, with a Zoom call, video or phone messages, or email).  Our turnout for conferences was tremendous as we had 89% attendance.
  • Mrs. Kaus and Mrs. Patterson for coordinating our Scholastic Book Fair during our Parent/Teacher Conferences – This year it was held in person and families helped us raise over $3,179.79 this year ~ THANK YOU for your continued support!
  • To the Chadron Volunteer Fire Department for bringing vehicles for our Fire Prevention presentations.
  • We had 49 students who received perfect attendance certificates for the 1st Quarter
  • To Mrs. Landreth for organizing Red Ribbon Week activities and days, the staff, and students who all participated.
  • To Chadron Community Hospital and Western Community Health Resources for the donation of our staff flu shots and people to administer both flu and COVID booster shots to public school staff members.  
  • To the Just For Kids staff on an eventful Halloween party complete with stations and fun.
  • Dr. Keithly and Dr. Tibbits from Chadron State College for the invitation to the Creepy COIL Crawl ~ our students were able to participate in math/science activities, trick or treating, and Halloween day fun.
  • To Nurse Jenni, Ms. Shelby, CAPWN Dental, and the Lions Club for their efforts to coordinate our Health Screening dates.
  • To the Chadron Community Hospital for bringing breakfast during their Breast Cancer Awareness campaign.
  • To the Chadron Volunteer Fire Department for coming and talking to our students about fire safety during Fire Prevention Week, Oct. 3-7.
  • WCHR and Jennifer Pyle for administering flu shots and COVID boosters.
  • To Mrs. Cattnach for organizing Red Ribbon Week and the door decorating contest for Bully Prevention Month.
  • To 23 3rd grade students and 17 4th grade students with Perfect Attendance for the 1st quarter.
  • To the teachers for their work during Parent-Teacher Conferences and having 90% attendance/participation from parents.
  • To Mrs. Kaus and Mrs. Ambrose for organizing and running the CIS Book Fair during our PTC.
  • Todd and Marletta Hastings of Three Girls Produce for donating to Chadron Teammates. CMS Teammates have a new cornhole set to use with their mentees!
  • CMS Student Council for organizing our themed dress-up days for Red Ribbon Week.
  • CMS Student Council for organizing the 7th and 8th-grade dance on November 4th.
  • CMS Student Council for purchasing playground balls.
  • Mrs. Woods and her CMS ASP staff for hosting the “Lights on Afterschool” program
  • To Chadron Community Hospital and WCHR for the donation of our staff flu shots and COVID boosters.  
  • All of our 7th/8th fall sports teams (XC, VB, and FB) for excellent seasons. Winter sports competitions began on November 3rd with wrestlers @ G-R and Girls BB on November 10th vs. Alliance.
  • Congratulations to Mrs. Rhoads, Mr. Rischling, and their students on successful vocal and instrumental fall music concerts!
  • Mrs. Pearson for taking thirteen students to the Career and Job Fair in October at Chadron State College.
  • Chadron Public Schools is ranked the #5 Best School District in Nebraska by Niche! 
  • Thank you to the CHS Student Council for organizing all the events to celebrate homecoming week!
  • Congratulations to the Girls Golf Team for qualifying and competing in the NSAA State Golf Championships!
  • Congratulations to the girls Cross Country Team on their 4th place finish at the NSAA State Championships!
  • CHS Seniors participated in a college application day. Chadron is one of several Nebraska high schools that conducted events as part of the statewide Apply2College Campaign sponsored by EducationQuest Foundation and locally supported by Mrs. Watson.
  • Thank you to all the counselors and providers who assisted in providing the BiMAS Universal Mental Health Screener on Oct. 25-28.
  • CSC Scholastic Day was Nov 9th, results will not be posted until Nov. 16th.
  • CHS saw a significant decrease in risk of chronic absences over the 1st Quarter compared to last year.
    • 1st Qt 2021 = 11.4% chronic absenteeism
    • 1st Qt 2022 = 4% chronic absenteeism
  •  

j. Recognition of the Public Requesting to Comment on Specific Agenda Items

2. BUSINESS TRANSACTIONS:

a. Treasurer’s Report – Submitted by Sara Taylor, Business Manager

b. Approval of Bills and Claims – General Fund, Depreciation Fund, Lunch Fund, Cooperative Fund, and Special Building Fund

c. Approval of Bills and Claims – Student Activity Fund and Student Fee Fund

3. UNFINISHED BUSINESS:

4.   NEW BUSINESS:

  1. Terri Haines will provide an AWARE update.
  2. Discuss, consider, and take all necessary action on BOE members attending Conferences/Meetings/Trainings-Goals 1-2.  
  3. Discuss, consider, and take all necessary action in regard to the 2021-2022 Audit. Goals 1-2
  4. Discuss, consider, and take all necessary action in regard to the RFP Bank Proposals.  Goal 1-2
  5. Discuss, consider, and take all necessary action in regard to the 2022-2023 School Calendar. In regards to making March 8, 2022, a day off from school for students.  CPS has the opportunity to have training through the AWARE grant -Goals 1-2
  6. Discuss, consider, and take all necessary action on the following policies-Goals 1-2:
    1. Third Reading
      1. 5147.1
      2. 1601

5. PERSONNEL:

  1. Discuss, consider, and take all necessary action in regard to Superintendent Evaluation.  Please fill out the evaluation form prior to the December BOE meeting. -Goals 1-2

6.  STUDENT PERFORMANCE AND PROGRAM REPORTS:

a. Administrator Reports Including Building Principals, Technology Director, Curriculum Director, SRO, and Maintenance Supervisor (Review Enrollment) b. Board Committee Reports – If any activity has occurred; Finance Committee (2nd Monday @ Noon); American Civics/Curriculum Committee (3rd Monday @ Noon); Policy Committee (3rd Monday @ 7 AM) Building & Grounds Committee ($7.435+ Million in Projects to do) (1st Monday at 11:00am); Personnel Committee (3rd Wednesday  @ Noon); Safety Committee; Legislative Committee and Foundation Committee (3rd Wednesday at 7 AM)

7. SUPERINTENDENT’S REPORT AND BOARD-SUPERINTENDENT DISCUSSION:

Superintendent will hand out the Superintendent evaluation tool to be completed before the December meeting.

AQuESTT – Accountability for a Quality Education System Today and Tomorrow  AQuESTT is Nebraska’s next-generation accountability system. It aims to meet and exceed statutory requirements for accountability (R.S.S 79-760.06 and 79-760.07) by considering the broader educational experiences and success of students.

a. Leadership & Support Systems for Six (6) Tenets of AQuESTT

i. Leadership & high quality services in: processes, regulations, interagency collaboration, data systems, fiscal responsibility, and evaluation

Legislative Update-Bill Summaries

State Senator Communications

NRCSA Legislative Conference

STANCE Meetings

Trustee for Chadron Community Hospital

Panel on  Mental Health State Conference

Negotiations

ii. Finances

Federal Audit Submission, G5 Update, $5000 mini-grant, GEERS money, Juvenile Justice Community Plan, Perkins, EASIE, ESSERS, Cardinal Facility Fund

iii. Engage policy partners & stakeholders in the development of: policies, regulations, and practices. Juvenile Justice Community Plan

Trustee for Chadron Community Hospital

Panel on  Mental Health State Conference

Legislative 

iv. Teaching, Learning, & Serving 

After School Program

b.  College & Career Ready & Civic

i. Curriculum development and alignment to Content Standards

2022 ACT Results, Data, ASVAB, NWEA

ii. Integration of Career Readiness Standards into all content areas

iii. Systemic and collaborative curriculum review

Health Standard Meeting with Patrons

Content standards alignment

iv. Partnerships for expanded learning opportunity

Juvenile Justice Community Plan

v.   Career awareness, exploration, and preparation instruction

c. Assessment

i.  Process to ensure reliable, valid, and appropriate assessments

Educlimber

ii. Utilizing balanced assessment system

Educlimber

iii. Sharing assessments in a timely manner

Educlimber, Acadience, BIMAS

iv. Establishing and sharing grading policies and standards

v. Utilizing perceptual data

Educlimber, Acadience, After School Program

d. Educator Effectiveness

i. Measuring and addressing teacher engagement.

School and classroom walk-throughs. Google Classroom and Google Drive training

ii. Utilizing a research-based instructional model aligned to the NE Teacher Principal Performance Framework (NTPPF) 

Danielson

Teacher Evaluations complete and classified are complete too.

iii. Utilizing a formal staff evaluation process aligned to the NE Evaluation Model for Teachers and Principals.

Admin Team Evalutions

Classified Evaluations

iv. Developing a professional Learning plan to support continuous improvement

Covid Response Update

v. Technology to support teaching and learning, Success, Access, & Support.

1:1 Technology

e. Positive Partnerships, Relationships, and Success

i. Partnerships w/community groups & support services

Partner with PPHD to closely monitor and investigate CoVId cases. Mental Health Team meets regularly to review students services and discuss individual student referrals

Bimonthly STANCE Meetings

NASB Monthly Update

Radio Talks

ESU 13 Administrator Monthly Meeting 

Pandemic Plan

School Safety  

Quarterly Safety Committee Meeting

ALICAP Safety Visit

AWARE MH LEA & District Team Monthly Meetings

State/LEA Advisory Meeting

Interim Trustee for Chadron Community Hospital

ii. Strategies for family attendance & participation

Superintendent Blog.

iii. Expectations for safe, clean, and healthy schools

Review and monitor CoVid disinfection plan.

iv. Measuring and addressing student engagement

Weekly classroom and building visits

v. Strategies to support all students in monitoring and managing Learning

Juvenile Justice Community Plan

f. Transitions

i.  Process to support on-time grade completion

1:30 outs

Kindergarten Roundup

School Visits and Tours.

Schoo Improvement

ii. Process for addressing the needs of highly mobile students

Transition, Indian Education, Juvenile Justice

iii. Process to identify and support students at risk of dropping out

Acellus

iv. Processes to ensure the preparedness of incoming students

Orientation and Technology Boot Camp

v. Strategies to support transition from Primary, to Intermediate, to Middle School, to High

vi. School, and to post-high school opportunities

g. Educational Opportunities & Access

i.  Before or after school opportunities

Monitor 21st Century grant that subsidizes the after-school program.

Title VI Indian Education Parent Meeting

ii. Supplementing in-person classroom instruction with digital learning opportunities.

Acellus, IXL, and I-Ready

iii. Processes relating to a Target Improvement Plan (TIP)

v. Aligning educational opportunities to the needs of all students

Acellus online learning, IXL, and Imagine Learning

vi. Evaluating new educational programs

h.  Thank Yous-

8.   BOARD MEMBER ROUNDTABLE DISCUSSION (Non-Action)

  1. Something the BOE did tonight for student learning Goals 1-2

9.  ADVANCE PLANNING (GOAL 3):

a. American Civics/Curriculum Committee – November 21, 2022 @ Noon

b. Policy Committee Meeting – November 21, 2022 @ 7 AM   

c. Building & Grounds Committee Meeting – December 5, 2022 @ 11am 

d. Personnel Meeting – December 12, 2022 at Noon

e. Finance Committee Meeting – December 12, 2022 at 11am

f.  Regular Board Meeting– December 12, 2022 at 5:30 PM

g. Legislative Committee-

h. Foundation – November 16, 2022 at 7 AM

10.  PUBLIC COMMENT TIME FOR ITEMS NOT ON THE AGENDA (No Personnel Items)

11.   VOTE TO EXCUSE ANY ABSENT BOARD MEMBER(S): 

12. ADJOURNMENT:

a.   Motion for Adjournment

FOOTNOTE – The board of education may go into closed session by an affirmative vote of a majority of its voting members if a closed session is clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.

NOTICE: Except for an emergency, this agenda shall not be altered later than twenty-four hours before the scheduled commencement of the meeting.

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