Chadron Public Schools Board Of Education Agenda Dec 13, 2021

Regular Board Meeting – 5:30 PM

December 13, 2021

Central Office Board Room

“Infinite Possibilities – Infinite Education 

Opportunities for All”

Board Goals (Reviewed 3.11.20):

1.  CPS students will either be proficient or meet typical growth in core areas using appropriate grade levels assessments by providing multi-tiered systems of support to ensure equitable learning environments for all students by 2023-24.

(Teaching & Learning which includes: College & Career Ready, Assessment, Teacher Effectiveness)

2.  Foster a positive/adaptive culture that builds trusting relationships through communication and collaboration with all stakeholders for continuous school improvement.

(Positive Partnerships, Relationships, and Student Success)


Notified BOE Member Absences:   

The Board at the meeting may rearrange the order of the agenda.

1.  ROUTINE MATTERS:

a.  Welcome and Recognition of Visitors-

b.  Meeting Called to Order – A complete copy of the Nebraska Open Meetings Act is posted on the west wall. 

c.  Pledge of Allegiance

d. Determine if a Quorum is Present

e.  Motion to Declare the Meeting Properly Publicized and Open to the Public.

f. Approval of the Agenda for the December 13, 2021 Regular Board Meeting.

g. Approval of the Minutes from the Board Meeting for November 8, 2021.

“Celebrate to Elevate”

h.  Awards and/or Honors-

  • One Act Play 
  • Shop with a Cop Participants
  • Officer Bauer and City Council for new School Zone rulings.

i. High Fives-

  • Brendilou Armstrong (Dartmouth) and Amber Yellowhorse (Stanford) were both named recipients of the 2021 QuestBridge National Match Scholarship.  The Match Scholarship is offered as part of a generous financial aid package provided by the selected college that covers the full cost of attendance, including tuition, room and board, books and supplies, and travel expenses.
  • 7 students placed in the FFA Leadership Contest with two qualifying for state: November Diers was 1st in Cooperative Speaking and Jace Lien was 2nd in Creed Speaking.
  • The CHS One Acts were named the Western Conference Champions for the 4th consecutive years! Aiden Dressel one the best overall actor award of the six team contest and five other CHS actors & actresses won outstanding awards.
  • Thank you to Dana Tewahade, Terri Haynes, Loni Watson and all of the school counselors and staff that helped with administering the BiMAS universal student wellness screener last month.
  • Congratulations to Mike Lecher, the Huskerland Prep Report has named Coach Lecher its 2021 Class C-1 Berens Coaching Award winner! He will be honored in the final print edition of the 2021 Huskerland Prep Magazine and online at huskerlandpreps.rivals.com
  • To the Dawes County Courthouse for extending an invitation to decorate the Christmas tree on the main floor of the Courthouse.  Our children enjoyed making the ornaments and walking down to the Courthouse on such a beautiful day.
  • Lorna Eliason, Chaona Radtke, and the entire Just For Kids afterschool staff have done a tremendous job this year. We recently had our self-assessment of the program and are beginning work on the continuation grant that will encompass both Primary and Middle Schools.  
  • To Mrs. Schrader for coordinating our Kindergarten Concert which will be held December 21, 2021 at the High School Auditorium.
  • To the staff members who contributed to the Shop with a Cop donations; we had so many staff members participate and support this great program.
  • To Mrs. Hastings, Mrs. McLain, Mrs. Ritterbush, and Miss Tweet for administering our Acadience testing to our students.  We are beginning to look at the data and make adjustments to instruction in order to better support our students.
  • To the Mini Big Event college crew that came to work on some projects at the Primary School.  These students from Chadron State College were wonderful help on the projects we had!
  • To Mrs. Gazak for providing professional development that coordinates our MAPS scores and the IXL program we are utilizing.
  • CMS Student Council for organizing our annual Caring for Sharing Food Drive
  • CMS Hope Squad for their participation in the Chadron Parade of Lights!
  • Lorna Eliason, Danielle Woods, and the entire CMS afterschool staff have done a tremendous job this year. We recently had our self-assessment of the program and are beginning work on the continuation grant that will include both the Primary and Middle schools.  
  • Mrs. Dubs, Dana Tewahade, Mrs. Watson, and Mrs. Riggs for administering the BiMAS self-report assessment to 7th and 8th grade students.
  • 5th and 6th grade teachers for filling out the BiMAS teacher report for all 5th and 6th grade students. 
  • Mr. Hare for providing PD to ELA and math teachers on IXL
  • Miss Scott for adding intervention times to her schedule
  • Mrs. Girard for sharing BiMass results with Teachers
  • Mrs. McLain and Mrs. Ambrose for assisting with Acadience Assessment
  • Mr. Horst for reviewing Cognia goals with staff
  • To Teachers for helping students with their letters to Santa
  • Mrs. Motz and Mr. Gregory for piloting the NSCAS Growth Assessment
  • Mr. Dressel with helping CIS with EduClimer issues
  • To all the staff that participated in the Shop With a Cop

j. Recognition of Public Requesting to Comment on Specific Agenda Items

2. BUSINESS TRANSACTIONS:

a. Treasurer’s Report – Submitted by Sara Taylor, Business Manager

b. Approval of Bills and Claims – General Fund, Depreciation Fund, Lunch Fund, Cooperative Fund, and Special Building Fund

c. Approval of Bills and Claims – Student Activity Fund and Student Fee Fund

3. UNFINISHED BUSINESS:

  1. Discuss, consider, and take all necessary action in regards to Honeywell on rooftop gym in primary. (recommend table until more info)  
  2. Discuss, consider, and take all necessary action in regards to LG and Farris reports for Primary HVAC. (recommend table until more info).  The vendors that were contacted are extremely busy and have not had time to look at our specs.  Farris is reaching out again.  They are frustrated too.

4.   NEW BUSINESS:

  1. Discuss, consider, and take all necessary action on the Middle School presentation and invitation by Barb Waugh.
  2. Discuss, consider, and take all necessary action on the Middle School proposal by Nick Dressel.
  3. Discuss, consider, and take all necessary action on BOE members attending Conferences/Meetings/Trainings-Goals 1-2
  4. Discuss, consider, and take all necessary action on the salvage/sale of the 2001 Bus.
  5. Discuss, consider, and take all necessary action on the vehicle rotation purchase.
  6. Discuss, consider, and take all necessary action on the following policies-Goals 1-2:
    1. 3rd Reading
      1. 4151     Amended
      2. 4159     Amended
      3. 4161     Amended
      4. 4162     Amended
      5. 4161.3  Amended
      6. 4161.8 Delete
      7. 4200     Amended
      8. 4210     Amended
      9. 4214     Amended
      10. 4213     Amended
      11. 4213.1  Amended
      12. 4213.2  Amended
      13. 4213.3  Amended
      14. 4215     Amended.
  1. Reviewed with no changes:
    1. 4212.1        Reviewed
    2. 4212.3        Reviewed
    3. 4212.6        Reviewed
    4. 4212.7        Reviewed
  1. Policy Changes Recommended by School Attorney
    1. None at this time

5. PERSONNEL:

  1. Discuss, consider, and take all necessary action in regards to Superintendent Evaluation.  Please fill out the evaluation form prior to the December BOE meeting. -Goals 1-2
  2. Discuss, consider, and take all necessary action in regards to Unit II Negotiated Agreement.

6.  STUDENT PERFORMANCE AND PROGRAM REPORTS:

a. Administrator Reports Including: Building Principals, Technology Director, Curriculum Director, SRO, and Maintenance Supervisor.

b. Board Committee Reports – If any activity has occurred; Finance Committee (2nd Monday @ 11:00am); American Civics/Curriculum Committee (3rd Monday @ Noon); Policy Committee (3rd Monday @ 7 AM) Building & Grounds Committee  (1st Monday at 11:00am); Personnel Committee (3rd Wednesday @ Noon); Safety Committee; Legislative Committee and Foundation Committee (3rd Wednesday at 7 AM)

7. SUPERINTENDENT’S REPORT AND BOARD-SUPERINTENDENT DISCUSSION:

AQuESTT – Accountability for a Quality Education System Today and Tomorrow  AQuESTT is Nebraska’s next-generation accountability system. It aims to meet and exceed statutory requirements for accountability (R.S.S 79-760.06 and 79-760.07) by considering the broader educational experiences and success of students.

a. Leadership & Support Systems for Six (6) Tenets of AQuESTT

i. Leadership & high quality services in: processes, regulations, interagency collaboration, data systems, fiscal responsibility, and evaluation

NCRSA 20-22 President, Commissioner’s Advisory Board.  CSC President’s Diversity Committee.  Talking on Radio.  PPHD Collaboration.  Diversity Committee with CSC, STANCE, NCSA. Interview Team for NDE Accountability position 2021.

ii. Finances

Budget and Audit related materials, including comparison summaries. Audit

iii. Engage policy partners & stakeholders in development of: policies, regulations, and practices

Policy updates, 2023 Juvenile Justice Grant Complete, Allicap Report

Teaching, Learning, & Serving

CoVid Green, Yellow, Red Plan for starting school. Routinely monitor and edit Standard Operating Procedures for each building. 

b.  College & Career Ready & Civic

i. Curriculum development and alignment to Content Standards.

Correspondence with several groups about Health Standards and Accreditation

ii. Integration of Career Readiness Standards into all content areas

iii. Systemic and collaborative curriculum review

iv. Partnerships for expanded learning opportunity

Met with County Commissioners. Met with CSC President

v.   Career awareness, exploration, and preparation instruction

c. Assessment

i.  Process to ensure reliable, valid, and appropriate assessments

MAPS testing, ASVAB, ACT, DIBELS, Acadience

ii. Utilizing balanced assessment system

EduClimber

iii. Sharing assessments in a timely manner

iv. Establishing and sharing grading policies and standards

Handbook updates

v. Utilizing perceptual data

EduClimber

d. Educator Effectiveness

i. Measuring and addressing teacher engagement

40 Assets, Technology Day, Digital Citizenship

ii. Utilizing a research-based instructional model aligned to the NE Teacher Principal Performance Framework (NTPPF)

Danielson

iii. Utilizing a formal staff evaluation process aligned to the NE Evaluation Model for Teachers and Principals

Danielson

iv. Developing a professional Learning plan to support continuous improvement

CoVid Green, Yellow, Red Plan for starting school. Survey of staff and parents concerning learning and CoVid.

v. Technology to support teaching and learning, Success, Access, & Support

1:1 Chromebooks, projectors, doors, carts, wifi on busses

e. Positive Partnerships, Relationships, and Success

i. Partnerships w/community groups & support services

Partner with PPHD to closely monitor and investigate CoVId cases.

Collaborate with NRCSA, NDE, & PPHD for CoVid response. 

ii. Strategies for family attendance & participation

Radio spots to talk about CoVid plans and other school related items.

iii. Expectations for safe, clean, and healthy schools

CoVid plans

iv. Measuring and addressing student engagement

AWARE

v. Strategies to support all students in monitoring and managing Learning

BIMAS

f. Transitions

i.  Process to support on-time grade completion

Acellus

ii. Process for addressing the needs of highly mobile students

iii. Process to identify and support students at risk of dropping out

Juvenile Justice, AWARE

iv. Processes to ensure the preparedness of incoming students

Orientations, Open house, Computer trainings, and Tours

v. Strategies to support transition from Primary, to Intermediate, to Middle School, to High

Orientations, Open house, Computer trainings, and Tours

vi. School, and to post-high school opportunities

College Fairs, CSC Partnership, Senior Fridays

g. Educational Opportunities & Access

i.  Before or after school opportunities

21st Century Learning, ESSERS

ii. Supplementing in-person classroom instruction with digital learning opportunities

Acellus, Wonders, Google

iii. Processes relating to a Target Improvement Plan (TIP)

Cognia

v. Aligning educational opportunities to the needs of all students

Standards Review.  Americanism Criteria

vi. Evaluating new educational programs

h.  Thank Yous- 

 8.   BOARD MEMBER ROUNDTABLE DISCUSSION (Non-Action)

  1. Something the BOE did tonight for student learning Goals 1-2
  2. COVID 19 Websites:

cdcfoundation.org-”Adapting, Evolving, Thriving: Tools to Evolve COVID-19 Schools Strategy” 

www.launchne.comThis website is to help school leaders to work though decisions that will be necessary before students can reenter the physical buildings

CDC website http://www.cdc.gov

Panhandle Public Health District (PPHD) http://pphd.org

Governor Rickett’s Website http://governor.nebraska.gov

Nebraska Department of Education (NDE) http://education.ne.gov  

9.  ADVANCE PLANNING (GOAL 3):

NASB Conference November 17-19 

a. American Civics/Curriculum Committee-December 20, 2021 @ Noon

b. Policy Committee Meeting-December 20, 2021 @ 7 AM   

c. Building & Grounds Committee Meeting-January 3, 2022 @ 11:00am

d. Personnel Meeting-January 19, 2022 at Noon

e.  Finance Committee Meeting – January 10, 2022 at 11:00pm

f.  Regular Board Meeting–January 10, 2022 at 5:30 PM

g. Legislative Committee-

h. Foundation-January 12, 2022 @ 7 AM

10.  PUBLIC COMMENT TIME FOR ITEMS NOT ON THE AGENDA (No Personnel Items)

Public Participation at Board Meetings                                                                                                     9325.5

The function of meetings of the Chadron Board of Education is to conduct the business of the Chadron Public School District, as distinguished from providing an open citizen’s forum.  In accord with its policy confirming the right and desirability of the public to express its point of view to the board, delegations or individuals are welcome at regular meetings, subject to the following regulations designed to expedite deliberations and provide for full consideration of problems and questions:

1.   Visitors to board meetings shall conduct themselves in a dignified manner. Displays of emotion, applause, or other verbal or physical demonstrations of support or opposition to a topic or a person who is speaking are unacceptable.

2.   Persons addressing the Board on an item on the agenda will be called on during the public comment section of the agenda or when that respective item is discussed.  Persons addressing the Board on an item not on the agenda will be given the opportunity to do so under the public comment section only.  No more than a total of ten minutes will be allowed for public discussion of an item not on the agenda.  Pursuant to the Open Meetings Act, the board will not take any action on matters that are not on the agenda.

3.   To speak to an item on the agenda:

a.  Stand during the visitor’s recognition;

b.  State your name;

c.  State the agenda item to which you wish to speak – your name will be placed under that subject on the agenda and you will be called upon when that subject comes up for discussion, or you may speak on that item during the public comment section;

d.  Should a person arrive late and wish to speak to an agenda item yet to be considered, the person’s name, and agenda item must be made available to the chairperson through a principal or the superintendent.

4.   A time limit of five minutes per speaker will be allowed.  Not more than a total of twenty minutes will be allowed for public discussion of an agenda item.  These time limits may be extended by a consensus of the members present.

5. At a public meeting of the board, no person shall orally initiate charges or complaints against individual employees of the district or challenge instructional materials used in the district. All such charges, complaints, or challenges shall be presented through the appropriate district complaint process. Complaints involving the reputation of any person connected with the district will not be heard by the Board while sitting in public session.

6.   Any written or printed materials to be circulated for a meeting of the board of education must be submitted to the superintendent three working days prior to the board meeting.  This material will be transmitted to the members of the board for their consideration.

Adopted: 10-10-83                                                                                                        Chadron Public Schools 

Amended: 1-11-10                                                                                                     Chadron, Nebraska

Reviewed: 8-11-14

11.   VOTE TO EXCUSE ANY ABSENT BOARD MEMBER(S): 

12. ADJOURNMENT:

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